VEP for Company Fleet Vehicles: Bulk Registration Process

Introduction

Managing Vehicle Entry Permit (VEP) compliance for a company fleet is more complex than registering a single car. Whether you're a logistics business, rental company, or service provider operating between Singapore and Malaysia, ensuring all your vehicles have valid VEPs is essential for smooth operations and avoiding costly penalties.

At MyMechanic, we help corporate clients streamline the VEP process for multiple vehicles, from documentation to RFID installation and ongoing status monitoring.

Why VEP Matters for Fleet Vehicles

Every foreign-registered vehicle entering Malaysia must have an approved VEP under JPJ (Road Transport Department) regulations. For businesses with 5, 10, or even 100+ vehicles, handling this manually can become overwhelming. Bulk registration through the correct channels saves time, reduces admin errors, and ensures legal compliance.

How the Bulk VEP Registration Process Works

1️⃣ Compile Fleet Details

Prepare a complete list of all vehicles including:

• Registration numbers
• Chassis numbers
• Owner company details
• Insurance information

2️⃣ Submit Application via JPJ Portal

Bulk upload options are available through JPJ's online system for fleet owners.

Accurate data entry is critical—errors may result in delays or individual rejections.

3️⃣ Install RFID Tags

Each vehicle must have a registered and properly installed RFID tag linked to its VEP.

For fleets, coordination is required to install and test tags across all units efficiently.

4️⃣ Confirm Status & Documentation

After registration, check all VEP statuses show as "Approved and Active."

Keep digital and printed proof for border checks and audits.

Risks of Ignoring Fleet VEP Compliance

• Border Delays: Vehicles without active VEPs may be denied entry, disrupting schedules and delivery timelines.
• Fines & Penalties: Businesses face higher penalties per vehicle for non-compliance.
• Operational Downtime: Even a single non-compliant car in your fleet can halt operations temporarily at the border.

How MyMechanic Supports Fleet Owners

✅ End-to-End Bulk VEP Management

From document collection to final approval, we handle everything so your team can focus on core business activities.

✅ On-Site RFID Tag Installation

We coordinate installation for your fleet vehicles—whether at your office or designated fleet yard locations.

✅ Status Monitoring & Reminders

Our system keeps track of expiring VEPs or RFID tags across your fleet, sending reminders before problems arise.

✅ Dedicated Corporate Support

MyMechanic assigns dedicated account managers for fleet clients, ensuring smooth communication and faster resolution of any VEP-related issues.

Suggested Checklist for Fleet Owners

• ✅ Keep all company vehicle data updated
• ✅ Assign a team or partner like MyMechanic for VEP management
• ✅ Regularly check RFID functionality on all fleet vehicles
• ✅ Maintain records of all VEP approvals and RFID installations

Frequently Asked Questions